The transactions are exported as a manual journal in draft status. For each booking, one manual journal is created. The amounts are gross amounts incl. tax.


Example 1: Reservation for one night. Cost: 38 GBP. Pay with cash.

apaleo’s bookings:

Business date

Debited account number

Credited account number

Amount

Currency

11.08.2020

1600

CCTMHSIC-1_Receivables

38

GBP

10.08.2020

CCTMHSIC-1_Receivables

RevenueAccommodation_Normal

31,66666667

GBP

10.08.2020

CCTMHSIC-1_Receivables

VatNormal

6,333333333

GBP

The bookings on 10.08.2020 were booked by night run. The third booking was booked by check out.

These three bookings were imported in xero in two draft manual journals:

1) for 10.08.2020:

2) for 11.08.2020:

There are the following accounts mappings in the AFinConnector application:

apaleo account

Xero account

Revenue Accommodation (20%)

Revenue Accommodation

Receivables

Revenue received in Advance

Cash Payment (1600)

Cash Account

 

The amounts are converted as gross amounts. The description field contains the reference of the booking and PSP Reference or comment from receipt field.

 

Example 2: Accommodation for two nights with breakfast. Pay with credit card.

Total costs 100 GBP. 80 GBP accommodation and 20 GBP breakfast. 50 GBP payed in advanced with Master Card. The rest, 50 GBP, payed by check out with American Express Card.

apaleo’s bookings:

Business date

Debited account number

Credited account number

Amount

Currency

16.08.2020

1101

ZOILRKRG-2_Receivables

50

GBP

15.08.2020

ZOILRKRG-2_Receivables

RevenueAccommodation_Normal

33,33333333

GBP

15.08.2020

ZOILRKRG-2_Receivables

VatNormal

6,666666667

GBP

15.08.2020

ZOILRKRG-2_Receivables

VatNormal

1,666666667

GBP

15.08.2020

ZOILRKRG-2_Receivables

RevenueFoodAndBeverages_Normal

8,333333333

GBP

14.08.2020

LiabilitiesVatNormal

ZOILRKRG-2_Receivables

6,666666667

GBP

14.08.2020

ZOILRKRG-2_Liabilities

ZOILRKRG-2_Receivables

33,33333333

GBP

14.08.2020

ZOILRKRG-2_Receivables

VatNormal

6,666666667

GBP

14.08.2020

ZOILRKRG-2_Receivables

RevenueAccommodation_Normal

33,33333333

GBP

14.08.2020

ZOILRKRG-2_Liabilities

ZOILRKRG-2_Receivables

8,333333333

GBP

14.08.2020

LiabilitiesVatNormal

ZOILRKRG-2_Receivables

1,666666667

GBP

14.08.2020

ZOILRKRG-2_Receivables

RevenueFoodAndBeverages_Normal

8,333333333

GBP

14.08.2020

ZOILRKRG-2_Receivables

VatNormal

1,666666667

GBP

10.08.2020

1104

ZOILRKRG-2_Liabilities

41,66666667

GBP

10.08.2020

1104

LiabilitiesVatNormal

8,333333333

GBP

 

On 10.08.2020 there are bookings for the paying of 50 GBP in advanced. All bookings on 14.08.2020 and 15.08.2020 were done by night run. There are separated bookings for accommodation and breakfast. On 14.08.2020 the liabilities accounts were balanced with the revenue accounts. The last booking is the paying of the remaining amount of 50 GBP with a credit card.

Following bookings were imported in xero in four draft manual journals:

1) for 10.08.2020:

 

2) for 14.08.2020:

3) for 15.08.2020:

4) for 16.08.2020:

There are the following accounts mappings in the AFinConnector application:

Apaleo account

Xero account

Revenue Accommodation (20%)

Revenue Accommodation

Revenue Food (20%)

Revenue Food

Receivables

Revenue received in Advance

American Credit Card Payment (1101)

American Express

Credit Card Payment (1104)

Credit Card

Liabilities (20%)

Liability Account 20%

 

The amounts are converted as gross amounts.